What are AIA G702 and G703 forms?

AIA G702 (Application and Certificate for Payment) and G703 (Continuation Sheet) are standardized construction billing documents published by the American Institute of Architects. They're the industry standard for commercial construction payment applications. The G702 is the summary page showing total contract value, work completed, and amount due, while the G703 is the detailed schedule of values showing line-by-line completion percentages.

Why do pay applications get rejected?

The most common reasons for pay app rejection include: math errors in retainage calculations, schedule of values that doesn't match the contract sum, change orders not properly incorporated, over-billing on specific line items, missing or incorrect stored materials documentation, and formatting that doesn't match the GC's requirements. Our service eliminates these common errors.

How much does AIA billing support cost?

Our per-cycle fee is based on the project size and number of line items in your schedule of values. Simple projects with fewer line items are at the lower end, while complex projects with 100+ line items, multiple change orders, and stored materials tracking are at the higher end. Multi-project discounts are available. Contact us for a quote tailored to your project.

Do you create the schedule of values?

Yes. For new projects, we work with you to develop a schedule of values that accurately reflects your scope of work, aligns with your contract, and provides the right level of detail for smooth billing throughout the project. A well-structured SOV is the foundation of trouble-free pay applications.

How do you handle change orders?

Change orders are incorporated into the pay application following AIA standards. Each approved change order gets added as a line item (or adjustment to existing items) in the schedule of values, with the contract sum adjusted accordingly on the G702. We track pending and approved change orders separately to ensure accurate billing.

Can you help with retainage tracking?

Yes. Retainage tracking is one of the most error-prone aspects of construction billing. We maintain accurate retainage calculations throughout the project, track retainage releases at substantial completion, and ensure that retainage billing on the final pay application is correct.

What do I need to provide each month?

Each billing cycle, you provide updated completion percentages for each line item, any new change orders, and documentation for stored materials if applicable. We handle everything else—calculations, form preparation, documentation compilation, and formatting.

How far in advance do you prepare pay apps?

We prepare pay applications 5–7 days before your submission deadline. This provides time for your review, any adjustments, and timely submission. We establish a recurring schedule at project start so deadlines are never missed.

Do you work with specific construction accounting software?

We can work with output from any construction accounting system including Sage 300 CRE, Procore, Viewpoint, Foundation Software, and QuickBooks Contractor. We adapt to your existing systems rather than requiring you to change your process.

Can you help GCs manage sub billing?

Yes. General contractors use our service to review and reconcile subcontractor pay applications before forwarding to the owner. We verify that sub billing is accurate, properly formatted, and consistent with the GC's master schedule of values.

What if the GC has specific formatting requirements?

We adapt to any GC's formatting requirements. Many GCs have specific templates, additional documentation requirements, or electronic submission formats. We obtain these requirements at project start and ensure every pay application meets them exactly.

Is this service available for projects outside Austin?

Yes. AIA billing is standardized across the construction industry, so our service works for projects anywhere in Central Texas. Since the work is primarily document preparation, we serve contractors across the ATX metro and beyond. We coordinate via email and phone, with no need for site visits.

All Divisions

Construction Finance

AIA Billing Support

We Prepare the Pay App. It Passes First Submission.

High Exposure

30–60d

Draw delay from one rejected pay app

A rejected G702/G703 pushes your draw a full billing cycle downstream.

Request Diagnostic Audit (737) 510-6116

Engagement Dossier

Flat Fee$400–$800

TimelinePay applications prepared 5–7 days before submission deadline

Response SLA5–7 days pre-deadline

CoverageAustin & Travis County

Framework Alignment

AIA G702Application & Certificate for Payment
AIA G703Continuation Sheet
SOV / Lien WaiverDraw Documentation

The Exposure

Your pay application was rejected again. The schedule of values doesn't reconcile, the retainage calculation is wrong, or the change orders aren't properly incorporated. Every rejected pay app means another 30+ days waiting for payment. For subcontractors operating on thin margins, these cash flow delays can be devastating.

Math errors, a broken schedule of values, or missing lien waivers get pay applications kicked back — and your cash sits while payroll does not wait.

Bureau Response

We prepare your AIA G702/G703 pay applications with the precision that GCs and owners require. Accurate schedule of values, proper retainage calculations, correctly incorporated change orders, and supporting documentation—all formatted to pass review on the first submission.

Capability Matrix

What the Bureau executes for you

Pay applications that pass review on first submission

Accurate schedule of values development

Proper retainage tracking and calculation

Change order integration with documentation

Faster payment cycles through error-free billing

Reduced administrative burden on project teams

Escalation Path

Put AIA Billing in the Bureau's hands today.

Forward what you are dealing with. We scope it, quote a flat fee, and execute before the deadline closes.

Request Diagnostic Audit Verify Compliance Profile

Priority Router

Urgency

Scope

Assigned TrackExpedited

Scoped and started ahead of your deadline.

Typical Response5–7 days pre-deadline

Scope BasisSingle

Request Diagnostic Audit

Mandate

Who this division serves

Commercial subcontractors submitting monthly pay applications

General contractors managing complex billing across multiple subs

Small and mid-size construction firms without dedicated billing staff

Contractors working on their first commercial project

Construction companies experiencing frequent pay app rejections

Execution Sequence

How an engagement runs

01
Project Setup
We review your contract, create or refine your schedule of values, and establish the billing template for your project.
02
Monthly Preparation
Each billing cycle, you provide completion percentages. We prepare the complete G702/G703 package with all supporting documentation.
03
Review & Submit
You review the prepared pay application, we make any adjustments, and deliver a submission-ready package that passes GC review.

Framework Alignment

AIA G702

Application & Certificate for Payment

AIA G703

Continuation Sheet

SOV / Lien Waiver

Draw Documentation

Confidential HandlingAustin & Travis CountyFlat-Fee ScopeVerified DeliveryFramework-Aligned

Field Brief

The full picture

In commercial construction, cash flow is everything. Subcontractors operate on thin margins and depend on timely payment to cover labor, materials, and equipment costs. When a pay application is rejected—even for a minor error—it typically means waiting another 30 days for payment. For many subs, that delay can mean the difference between making payroll and not.

AIA G702 and G703 forms are the industry standard, but they're unforgiving. A math error in retainage, a schedule of values that doesn't reconcile to the penny, or change orders that aren't properly integrated will get your pay app kicked back every time. GCs and owners have been burned by billing errors and they scrutinize every submission.

Many subcontractors, especially smaller firms, don't have dedicated billing staff. The owner or project manager prepares pay applications at the end of a long day, rushing to meet deadlines. This is exactly when mistakes happen—and those mistakes are expensive in terms of delayed payment and strained relationships with GCs.

Risk & Compliance Bureau brings precision and consistency to your construction billing. Our team understands AIA billing at a detailed level—not just the forms, but the reconciliation logic, the retainage rules, and the change order procedures that GCs expect. We prepare pay applications that pass review on the first submission.

The ROI on professional billing support is straightforward. If our service eliminates even one rejected pay application over the course of a project, the avoided 30-day payment delay easily exceeds our fee. Most clients see improvement from the very first billing cycle.

We support commercial subcontractors and general contractors working across Austin and Travis County job sites, with the same billing discipline extended to projects throughout Central Texas.

Intelligence Q&A

Questions we hear before the engagement

Direct Line

Get this handled before it costs you more.

Tell us what you are dealing with. We will scope it, quote a flat fee, and drive it to closure.

Request Diagnostic Audit (737) 510-6116